Employee Expense Reimbursement

I received a blog update from HR Defense by Akerman regarding new employer obligations imposed by law passed in Illinois today. It covers employee expense reimbursement, New Poster/Notice Requirement and Right to Sue Requests, Equal Pay for African-American Employees, Nursing Mothers, The Illinois Service Member and Reemployment Rights Act, and Expanded Time to File Discrimination Charges (that more closely match that of the EEOC).

I’m most interested in the employee expense reimbursement but you should check out the article as it has links to new required posters and other important changes and updates related to employer obligations that could be tied to very high fines for failing to meet them.

The Employee Expense Reimbursement Policy pretty much says employers must reimburse employee expenses incurred in doing business for the employer, that are properly submitted within the terms of the employers expense policy. Some things were left out and will be filled in by court cases as they commence.

The amendment to the Illinois Wage Payment and Collection Act (IWPCA) takes effect (backdated) to 1/1/19 and will heavily fine employers that fail to follow through on the reimbursement of  “all necessary expenditures or losses incurred by the employee within the employee’s scope of employment and directly related to services performed for the employer.”

Time to review your policy, write one if you don’t have one, share this with all employees and most definitely update your employee handbooks.

You must be proactive or pay the price. Illinois is not messing around.


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